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Application for Exhibitor Booth
Space Form - Application for Catalog / Program Ads Form !!! Free Trade Show Pass !!!
More Show Information and
Details Coming Soon, Including Classes, Special Events INTERGROOM 2008
Many manufacturers and distributors are expected to participate in Intergroom 2008 at our “Red Carpet Show.” We have always created a professional atmosphere for the attendees from all parts of the dog grooming and boarding industry as well as a successful marketplace for the companies that exhibit. Therefore, to provide a fair environment for everyone, we have established some guidelines that will govern the show and the participating exhibitors. When applying for exhibit space, applicants should understand and agree that they will be bound by the rules that appear below. It is the responsibility of each exhibitor to see that all of their exhibitor booth staff is aware of and adhere to these rules. Trade Show Dates & Site Friday,
Saturday, and Sunday Garden State Exhibit & Convention Center ALL EXHIBITORS PLEASE NOTE: SET-UP IS NOW ON THURSDAY !! Location of Exhibits
Booths are ten feet (10’) wide by ten feet (10”) deep or six feet (6’) wide by six feet (6’) deep unless otherwise noted. Each booth will be equipped with a flameproof draped back wall and draped side-rails, skirted table ( 6’ - for the 10x10 booths or 4’ - for the 6x6 booths), chairs, basket, and identification sign listing the company name and booth #. The draping colors will be red and silver. Our carpeting will be red, only. This will continue to give INTERGROOM 2006 our special “look” of elegance in the Trade Show setting and highlight our Red Carpet Show theme. Exhibitors must confine their displays to the space assigned; no interference with other displays will be allowed. Many sales techniques from the Beauty Shows (our counter-part in the human hair industry) are spilling over into our industry trade shows. Properly utilized, these sight and sound additions improve sales for everyone with exhibit space. The mini-demos now offered by exhibitors across the trade show floor create an infectious spending trend enjoyed by all. If you are doing these educational mini-demos in your booth, we will need to know this for placement in our floor plan.
After we receive your completed “Application for Booth Space” form and we have assigned you a booth, all exhibitors will receive the official service kit, containing order forms for shipping merchandise and information on other services such as electrical and carpeting needs. Our show decorator will be mailing this information in February, 2008. We will be using Ocean Expo again this year. They did a wonderful job for us in 2007. Host Hotel Information A separate information sheet in this regarding Hotel Reservations will be emailed to you. We have contracted with the Marriot Hotel, adjacent to the Exhibit Center for our 2008 Show. They are again offering us a substantially discounted room rate. Rooms will also be available at the Doubletree Hotel. As usual, all reservations for the INTERGROOM Conference & Trade Show are made through our service desk at Horizon Travel.
Booth Rental Fees
Economy Size (6’ wide x8’ deep) $900. in foyer with carpet (limited availability) Economy Size ( on the Trade Show floor in the Food Court area ) (6’ wide x 6’ deep) $ 600. Standard Booth rental includes draped booth, table, sign, basket & 2 chairs. Application for Exhibitor Booth Space Form Payment Schedule
Shipping, Storage and Handling No advance freight or truck shipments will be accepted by the Garden State Exhibit & Convention Center. HOWEVER, shipments designated to arrive on Wednesday or Thursday, April 9th or 10th, can be delivered directly to the Center. This should afford you a substantial financial saving. Shipments CANNOT ARRIVE BEFORE WEDNESDAY, April 9th! Our Show Decorator can receive and store all advance material and deliver those items directly to each booth. Installation and Booth Setup Thursday April 10th 8 AM to 6 PM. Additional time is available upon simple request. Booth set-up must be completed by 8:30 am on Saturday, April 21st. Trade Show Hours Friday, April 11th - 9 am to 6:00
pm THERE WILL BE A DRAMATIC FINALE TO OUR TRADE SHOW AGAIN THIS YEAR
Exhibitors should arrive in the trade show area one-half hour before the show opens each day. Exhibitors must staff their exhibits during the above hours. Booths should not be left unattended for extended periods of time.
Registration of Booth Personnel
Security 24-HOUR professional security guard service will be provided beginning at 6 pm on Thursday, April 10TH and continuing until 3pm on Sunday, April 13th . However, neither the security service, INTERGROOM, INC., our Show Decorator, nor the Garden State Exhibit & Convention Center will be responsible for any loss or damage to exhibitor property. Subletting Space Subletting, assigning or apportioning of the whole or any part of an exhibit space by an exhibitor is strictly prohibited without the consent of the show organizers. Cancellation of Space Notice of booth space cancellation must be made in writing. Cancellations sent via FAX will be accepted at (781) 326-2971. A full refund, minus a fee of $200., will be granted if the request is made by February 15, 2008. If cancellation occurs after February 15th but prior to March 19th, a full refund minus a charge of $300.00 will be granted. No refunds will be given for cancellation or reduction of space after March 20, 2008. Facility Regulations Exhibitors are required to abide by facility regulations in the installation, operation, and dismantling of exhibits, including: • Exhibitors are not to tape, nail, tack or otherwise affix anything to ceilings, painted surfaces, fire sprinklers or walls in the Garden State Exhibit & Convention Center. • All decorative materials used must be flame-retardant in accordance with established public safety / fire regulations. • Federal, state and city fire laws must be strictly observed. • Demonstrations by exhibitors may not interfere with normal traffic flow nor infringe on neighboring exhibits, and must be confined to the limits of the space contracted.
Canvassing or marketing of any products or services in any part of the Trade Show or Contest areas, meeting rooms, or other show space by anyone representing a non-exhibiting firm is strictly prohibited. As an exhibitor paying for space at our show, please bring any such situation to the attention of management as soon as possible. Any non-exhibitor canvassing or marketing will be requested to leave the show site, immediately. Exhibitor Sponsorship Sponsoring an official contest class or social event not only offers a more rewarding experience for attendees, but it increases your company’s visibility among them. In addition, special recognition will be given to sponsors through official signage at the show as well as prominent recognition in the Intergroom, Inc. show catalog and on our website. Some suggestions are listed in a separate “green” sheet of paper in this folder. If you are interested in sponsoring any of the suggestions or, perhaps, something special to highlight your particular facet of this industry, please contact us. Liability The exhibitor assumes the entire responsibility and agrees to protect, indemnify, defend and save INTERGROOM, Inc. the Garden State Exhibit & Convention Center, our Show Decorator, and each of their employees and agents harmless against all claims, losses, and damages to persons or property, governmental charges or fines, and attorneys fees arising out of or caused by the exhibitor’s installation, removal, maintenance, occupancy or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole negligence of the Garden State Exhibit & Convention Center and their employees and agents. In the event that any catastrophe or act of God would cause INTERGROOM 2008 to be cancelled, the organizers shall determine and refund to each applicant a proportion of the exhibit fee, which shall remain after deducting the expenses, occurred by the organizers. Home - Application for Exhibitor Booth Space Form - Application for Catalog / Program Ads Form Exhibitor Information - Floor Layout - Dogs Available Pictures: 2007 Winners - Groomer of The Year - Rising Star - Party Time More Pictures Coming Soon! |
PLEASE READ CAREFULLY
All booths situated on the Exhibit
Hall Floor will need to order carpeting from our Show contractor – or provide
their own. The new row of “Economy Booths” ( 6x6 ) will be located on the Trade
Show floor facing the Food Court area. A few “Full Size Booths” will be
available in the Hall area adjacent to the lecture rooms. These will not need
carpet. There is direct access from 3 loading docks onto the exhibit hall floor,
as well as the ability (in some cases) to drive in and drop off material. We
also have spaces for Grooming Vans, and Large Kiosks on the trade show floor.
Official Show Decorator
A minimum 50% deposit of total
booth price must accompany your signed “Application for Booth Space” contract
before we will assign booth space. Applications will not be processed, nor space
guaranteed without the required deposit. Telephone and fax reservations will be
accepted; however, the original completed application and deposit must be
received within seven days of the phone call. The 50% balance due must be
submitted by March 1, 2008. If the contract is submitted after March 1, 2008, it
must be accompanied by payment of 100% of the total booth price. In the event
that full payment is not received by March 20, 2008, the requested space may be
released.
Admission to the Trade Show area
will be by name badge only. Security guards will monitor the entrance for the
proper ID. Badges will be issued only to company representatives who will work
in your booth. Please do not register customers. Exhibitors must register their
booth personnel in advance. Exhibitors may register a maximum of 4 reps per each
standard booth and 2 reps per each economy booth. A registration form will be
sent with your confirmation information in March. Advance registration badges
will not be mailed. They may be picked up at the Intergroom Registration Desk on
Thursday evening, April 10th. Booth personnel who register on-site will be
required to submit a business card or other proof of company affiliation.
Distribution of Printed
Materials